Event Participation Terms
April 10, 2025
These Event Participation Terms (these “Event Participation Terms”) set forth the terms and conditions governing certain live and virtual events (each an “Event” and collectively, the “Events”) put on and managed by ITRADE Technologies STEM, LLC, a Florida limited liability company, hereinafter ITRADE Innovations. By registering for an Event, the Participant agrees to these terms, which form a binding legal contract between ITRADE Innovations and the registered attendee or participant (“Participant”).
ITRADE Innovations may register you for an Event on your behalf with your verbal or written acceptance of the registration. If ITRADE Innovations registers you, your registration, attendance, or participation in the Event indicates your express agreement to form a legally binding contract and be bound by these Event Participation Terms. If you do not agree to these Event Participation Terms, you will not register, attend, or participate in any such Event.
If you are registering on behalf of another individual, it is your responsibility to ensure the person attending is aware of these terms and accepts them. By completing the registration on behalf of another individual, you are warranting that you have made the Participant aware of these terms and that they have accepted these terms.
- Event.
- Registration. Participant’s registration entitles the Participant to admittance to the Event for which the Participant has registered. Any and all other costs associated with attendance (including, without limitation, travel and accommodation expenses) shall be borne solely by the Participant, and ITRADE Innovations shall have no liability for such costs.
- Use of Likeness. By registering for the Event, the Participant acknowledges and agrees to grant ITRADE Innovations the right at the Event to record, film, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Event includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.
- Event Content. Participant acknowledges and agrees that ITRADE Innovations, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to the Event name, themes, content, program, speakers, sponsors, performers, hosts, moderators, venue, and time.
- Event Cancellation or Reschedule. Participant expressly acknowledges and agrees that Event date(s) are subject to change in ITRADE Innovation’s sole discretion. If ITRADE Innovations changes the Event date or cancels any Event, for any reason, then ITRADE Innovations’s sole responsibility shall be to notify the Participant in writing of the change, cancellation, or new Event date.
- Compliance with Laws. Participant shall comply with all applicable local, state/provincial and federal laws, regulations, codes, and ordinances in connection with its participation in the Event, including but not limited to the rules and regulations issued by ITRADE Innovations and otherwise in connection with the Event.
- Indemnity and Limitation of Liability. IN NO EVENT WILLITRADE Innovations OR ANY OF ITS LICENSORS, VENDORS, SERVICE PROVIDERS, OR SUPPLIERS BE LIABLE UNDER OR IN CONNECTION WITH ANY PRIVACY OR DATA BREACH RELATING TO CONTENT FOLLOWING DELIVERY TO PARTICIPANT, INCLUDING ITS SUBJECT MATTER UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, AND OTHERWISE, FOR ANY: (i) LOSS OF PRODUCTION, USE, BUSINESS, REVENUE, OR PROFIT, OR LOSS OF DATA OR DIMINUTION IN VALUE, OR (ii)CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, ENHANCED, OR PUNITIVE DAMAGES, REGARDLESS OF WHETHER SUCH PERSONS WERE ADVISED OF THE POSSIBILITY OFSUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE, AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE. Participant hereby agrees to indemnify, defend, and hold harmless ITRADE Innovations and its officers, directors, agents, employees, contractors, representatives or assigns from any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees, and expenses which might result or arise from Participant’s participation in the Event or any actions of Participant’s officers, agents, employees, contractors, or other representatives. Under no circumstances will ITRADE Innovations be liable for lost profits or other incidental or consequential damages for any of their acts or omissions whatsoever, whether or not apprised of the possibility or likelihood of such damages or lost profits. In no event shall ITRADE Innovations’ liability, under any circumstance, exceed the amount actually received from the Participant for its attendance in the Event. ITRADE Innovations makes no representations or warranties regarding the Event or the number or identity of Event attendees.
- Privacy Policy and Intellectual Property. ITRADE Innovations will provide a link to the ITRADE Innovations Privacy Policy on the data collection page of the event registration website in a manner that makes the Privacy Policy readily accessible to registrants. The ITRADE Innovations privacy statement will comply with applicable law. All materials provided by ITRADE Innovations to the Participant, including the rules and regulations, prospectus, and any other methodologies or planning materials distributed to the Participant related to the planning or execution of the Event (“ITRADE Innovations Materials”) are owned exclusively by and are confidential information of ITRADE Innovations. ITRADE Innovations grants to Participant a nontransferable, nonexclusive license, on an “AS IS” basis, to use such ITRADE Innovations Materials solely in connection with Participant’s participation in the Event. The participant is responsible for obtaining all rules and regulations from ITRADE Innovations. Upon completion of the Event or earlier termination of the Agreement, Participant must promptly return the ITRADE Innovations Materials to ITRADE Innovations upon ITRADE Innovations’ written request.
- Personal Information. By registering, attending, or participating in the Event, Participant agrees to allow ITRADE Innovations to process all personal information provided in such registration in accordance with ITRADE Innovation’s Privacy Policy and acknowledges that such processing may include such personal information being held by ITRADE Innovations on a database and, where legally permitted, being shared with other parties within the United State and internationally. Participant agrees and acknowledges that any personal information submitted to ITRADE Innovations by Participant in connection with the Event may be shared with (a) affiliates of ITRADE Innovations; (b) event sponsors; (c) third parties providing services specific to Participant’s event attendance including, but not limited to: registration providers, event app providers, networking providers; (d) third parties (exhibitors, sponsors, media partners etc.) hosting workshops or exhibits in connection with the Event; and (e)government entities and regulatory authorities as required by law. Participant consents to their details being shared with such parties and agrees and acknowledges that such parties may contact Participant in the future. All processing of personal information set forth in this section is subject to applicable data protection legislation. The use that any third parties make of Participant’s personal information is outside of ITRADE Innovations’ control and, to the extent permitted by applicable law, ITRADE Innovations does not accept any liability in this regard.
- Confidentiality. Participants agree not to share any confidential or proprietary information with ITRADE Innovations, other Participants, or publicly at Events. ITRADE Innovations is not responsible for maintaining the confidentiality of information shared by Participants, between Participants, or publicly at Events.
- Insurance. It is the sole responsibility of Participant to arrange appropriate personal insurance appropriate or necessary, in connection with their attendance at the Event.
- Code of Conduct. All Participants are expected to conduct themselves in a professional manner and treat all other participants respectfully. ITRADE Innovations reserves the right to remove from the Event any Participant who fails to behave in a professional and respectful manner towards other attendees and staff members.
- Guest Policy. Participants are not permitted to bring unregistered guests to the Event.
- Contact Participants. All Participants agree to allow ITRADE Innovations to contact them regarding their registration, attendance at the Events, and to market future Events.
- No Solicitation. Participants may not solicit or sell items or services at the Event without the prior written consent of ITRADE Innovations. ITRADE Innovations reserves to right to remove any Participant conducting such activities in ITRADE Innovations’ sole discretion.